Is your daily task list stretching you beyond your limits? If so, you might be wondering, what can a Virtual Assistant do to help your business run more smoothly? In the first part of our A to Z guide to Virtual Assistant services, we introduce some of the tasks that you could outsource to give you more peace of mind (and more free time!).
A guide to Virtual Assistant services
A – Admin Tasks
These are the small repetitive tasks that you could do yourself, but is this the best use of your time? Proofreading, arranging deliveries, registering for events – how much time could you free up in your day by outsourcing recurring chores to a Virtual Assistant?
B – Bookings
From train tickets and hotels, to booking venues and hospitality for events, a Virtual Assistant can make sure you keep on top of it all to prevent any last-minute panic. We can even arrange your dentist appointments and trips to the hairdresser, so don’t be afraid to ask.
C – Client support
Hire a Virtual Assistant to help you deliver a consistent, VIP experience for your customers. Efficient onboarding procedures for new clients, prompt responses to emails and thoughtful gifts to celebrate successes. With a Virtual Assistant by your side, delivering this high level of service will no longer feel an unrealistic ambition.
D – Diary management
Calendar organisation is a core Virtual Assistant service and a superpower that we’ve honed here at Virtually Priceless. With a little help from us, diary clashes disappear and extra pockets of time in your working day emerge. All without you having to lift a finger.
E – Events
Finding a venue, catering, creating an event programme, sourcing speakers, ordering branded merchandise, managing delegates, communicating with suppliers, and keeping it all within budget – hosting an event is hard work. Not to mention the additional challenge of post-event follow-up. If you don’t have an events team at your disposal, it can help to hire a Virtual Assistant to manage it for you.
F – Finance Support
Outsourcing basic bookkeeping such as logging receipts, updating accounting software and paying invoices can be an important weight lifted from your shoulders. Especially when tax return season comes around. Many of our clients at Virtually Priceless also ask us to chase unpaid invoices on their behalf. This takes away any awkwardness of having these conversations with late-paying clients yourself.
G – Gifts
Are you hesitating with adding a birthday perk to your employee benefits package because you can’t face the admin involved? Maybe you’re always forgetting your friends’ birthdays or want to buy your clients gifts that will make you instantly memorable? Why not use your VA to help you get one-step ahead with gifting?
H – HR support
There’s a mountain of admin involved in running a team. Recruitment processes, holidays, absences, benefits – and this is merely scratching the surface of the administrative burden of being a good, conscientious employer. We can help you make sure your HR is watertight, so your team feel happy and supported at work.
I – Inbox Management
Reading, reacting and responding to every message can be a significant drain on your time. It’s also easy for emails to get overlooked when they’re surrounded by unread junk and circulars. With the support of a Virtual Assistant, you can keep on top of your email and avoid inbox overwhelm.
J – Juggling tasks
Virtual Assistants thrive on juggling multiple tasks and spinning plates. Employ us as your second brain so when you’re flat-out busy with the core functions of your business, the small (but essential) admin won’t get missed. You’ll be surprised what we can do in just a few hours.
K – Knowing your business
We make it our business to know your business inside out. It’s the best way for us to work on your behalf. But it’s more than that too. By understanding how you operate now and your ambitions for the future, we can tailor our services to help you achieve your business goals.
L – LinkedIn Support
Do you need help researching ideas for posts or creating graphics to boost engagement? Maybe your inbox is overflowing with unanswered requests to connect and other personal messages? We can help you keep on top of your LinkedIn interactions to maximise the business benefits of your presence on this platform.
M – Marketing support
There’s a lot of pressure on businesses to find more ways to engage with new audiences and promote what they do. From social media and email marketing, to copywriting and content calendars, a Virtual Assistant can help you to deliver your marketing plan with fewer sleepless nights.
How could we help you?
Of course, there are many more tasks a Virtual Assistant could help you with. We’ll cover more in part two of this guide. However, if you have something specific in mind, let’s have a chat about how Virtually Priceless could support your business. We’re always looking for a new challenge and love supporting busy executives like you.